RYE NECK BOOSTER CLUB CONSTITUTION & BY-LAWS
ARTICLE I. Name and Organization
Section 1. The name of this club shall be the Rye Neck Booster Club. Section 2 The club shall be an all-volunteer, non-profit organization registered as a 501c3 of the Internal Revenue Code.
ARTICLE II. Purpose
Section 1. To financially aid and otherwise support the extra curricular activities of the Rye Neck Union Free School District which advance the educational and physical development of the students. Section 2. To award scholarships to students on the basis of financial need and/or scholastic ability. Section 3. To engage in any activities which are in furtherance of the above purposes.
ARTICLE III. Membership and Dues
Section 1 The father, mother or other guardian of any student attending the Rye Neck High School and any other person who has a sincere interest in said school, its problems and its policies, shall be eligible for membership. Section 2 Membership shall be annual, with dues determined by the Officers annually. Section 3 The annual dues shall consist of contributions and donations.
ARTICLE IV. Officers
Section 1 A president, a vice president (or co-presidents), a general secretary and a treasurer shall be elected at the annual meeting for a term of one year, said term to begin July 1st of each year. An Elected Officer may not serve more than two (2) successive years in any one office unless no person seeks that office and if incumbent officer is approved by a majority of the Officers to extend his/her term. Section 2 Nominations of officers shall be made by a nominating committee to be appointed by the president at the March or April meeting and confirmed by the general membership. Nominations may also be made from the floor at the annual meeting in April. Section 3 Election of officers shall be made by vote of Booster Club members in attendance at May or June meeting based on nominations. Section 4 Appointments for vacancies existing in offices shall be made by the president and confirmed by the general membership at May or June meeting for the unexpired terms.
ARTICLE V Board Members
Section 1 Board Members shall consist of Officers and committee members. The number of Board Members and their duties may vary annually. Section 2 Board Members will vote on Booster Club matters as called upon by the Officers.
ARTICLE VI Duties of Officers
Section 1 The president shall preside at all meetings of the Club and shall be an ex-officio member of all committees except the nominating committee. The vice-president (or co-president) shall act in the absence of the president. Section 2 The general secretary shall keep minutes of all regular and special meetings and shall be responsible for the correspondence and records of the Club, and for sending notices of all meetings, and shall be responsible for all membership records. Section 3 The treasurer shall receive all monies of the Club and deposit them in the local bank to the credit of the Club. (S)He shall keep an accurate record of all receipts and disbursements, providing required documentation and reports to the Rye Neck Board of Education quarterly. Disbursements may require approval by Active Board Members. All checks or payments must be signed or paid for by the president or the treasurer. An audit committee may audit the treasurer's accounts at the close of each fiscal year if determined necessary by the Officers.
ARTICLE VII Meetings
Section 1 Meetings of the Club shall be held monthly beginning in September. Section 2 The last regular meeting shall be held during the month of June. Section 3 Seven members, including officers, shall constitute a quorum, for a regular or special meeting. Section 4 Special meetings of the Clubs shall be called by the president, or any seven members at large. Written notice of all meetings must be sent to all members of the Club at least three days prior to any meeting.
ARTICLE VIII Standing Committees
Section 1. There may be standing committees created and appointed by the president. Committees may include but are not limited to: Membership, Events, Publicity, School Liaison, Social, etc. The duties of these standing committees shall be determined by officers in coordination with committee members.
ARTICLE IX: Special Committees/ Rules of Order
Section 1 Special Committees may be appointed by the President. Section 2 Roberts Rules of Order, latest revision, shall govern all meetings of the Club. Section 3. Amendments: The Constitution and By-Laws may be amended by a two-thirds vote of the members of the Club present at any regular or special meeting, provided there is a quorum present at such meeting, and further provided that a written notice stating the proposed changes shall have been submitted to the members at least one week in advance of the meeting at which it is proposed to consider the same.
ARTICLE X. Non-incurement, Restrictive Legislation, Conflict of Interest, Dissolution
Section 1 NON-INCUREMENT PROVISION No part of the net earnings of the organization shall inure to the benefit of, or be distributed to, its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its purposes.
Section 2. RESTRICTIVE LEGISLATIVE PROVISION No substantial part of the activities of the organization shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Section 3. CONFLICT OF INTEREST. Any Officer or Board Member must disclose any potential conflict of interest related to the operation of the Rye Neck Booster Club including, but not limited to, any ties or connections to financial transactions. Disclosure shall be made to the Officers who will then determine if the potential conflict is worthy of the individual being removed from any role in that specific potential conflict.
Section 4. DISSOLUTION PROVISION Upon dissolution of the organization, the governing body of the organization shall, after paying or making provision for the payment of all the liabilities of the organization; dispose of all of the assets of the organization exclusively for religious, charitable, scientific, testing for public safety, literary or educational purposes, or for the prevention of cruelty to children or animals; or to such organizations organized and operated exclusively for one or more such purposes as shall at the time qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code of 1954; or to the federal government, a state or a local government for a public purpose.